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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - osage beach Elementary
October 10, 2016 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – October 10, 2016
Strategic Plan Goal Area – Stakeholder Engagement
III. III. CLASSIFIED EMPLOYEE OF THE MONTH & STUDENT AND STAFF RECOGNITIONS
Background: The “Classified Employee of the Month” and student and staff recognitions will be announced.
Strategic Plan Goal Area – Stakeholder Engagement
IV. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Stakeholder Engagement
V. CONSENT ITEMS
A. Approve Minutes and Documentation of September 12, 2016, Board of Education Regular Meeting
Strategic Plan Goal Area – Stakeholder Engagement
B. Approve Minutes of September 27, 2016, Board Retreat
Strategic Plan Goal Area – Stakeholder Engagement
C. Approve Excellence in Education Nominations
Strategic Plan Goal Area – College & Career Ready
D. Accept Snow Removal Bids
Background: Please see attached bids for snow removal for 2016-2017. We recommend Plowboy to service OBE and HD schools and Scott’s Concrete to remove heavy snow on campus this winter.
Strategic Plan Goal Area – Facility Effectiveness
E. Permission to Bid for Audit
Background: Our three-year agreement with Graves and Associates will expire with this year’s audit. We are requesting the Board’s permission to send out formal requests for proposals.
Strategic Plan Goal Area – Stakeholder Engagement & Facility Effectiveness
F. Accept Bids for LCTC Enhancement Grant Items
Background: Please find attached information regarding the following LCTC classes:
· Collision Repair Technology class for a Chief Laser Lock Measuring System, recommend accepting the bid from ATI.
· Graphics, Digital Media Production class for a tricaster, recommend accepting a bid from Southwest Audio-Visual.
· Automotive Technology class for:
o Four post lift, recommend accepting a bid from Town & Country.
o An alignment machine, recommend accepting a bid from Town & Country.
· Building Trades class for:
o Unique original door machine, recommend accepting the bid from Stiles.
o Wide belt sander, recommend accepting the bid from Laguna.
Strategic Plan Goal Area – College & Career-Ready Curriculum, Stakeholder Engagement
G. Approve Traffic Safety Study
Background: Please see attached a Traffic Engineering Assistance Program Application for the study of the intersection of Highway 5 and Lake Road 5-33, Legion Drive, to determine if a stop light is needed at this location. We would like to ask for the Board’s approval for participation in this program with MoDOT. The cost would help pay for the traffic study, design work and a final report.
Strategic Plan Goal Area – Facility Effectiveness
H. Accept Lease Agreement for Vehicle for the Afterschool Program
Background: Please find attached a summary of bids received to lease an SUV to transport students involved in afterschool programs. Recommend accepting the bid from Hulett Chevrolet-Buick-GMC as presented.
Strategic Plan Goal Area – Stakeholder Engagement
I. Approve Budget Amendments
Background: Please find first quarter amendments attached. Amendments reflect increased revenues from the successful 21st Century Grant. On the expenditure side we have a decrease in Professional Development expenditures and payment to the Internal Revenue Service.
Strategic Plan Goal Area – Stakeholder Engagement
J. Approve Transfer of $100,000 from Incidental Fund to Medical Insurance Fund
Background: Due to a decrease in our fund balance we are requesting an additional transfer of funds.
Strategic Plan Goal Area – Stakeholder Engagement
K. Approve Board Policy Updates
Background: The Board held a first read of the following policies in September. Board adoption is now being sought.
Strategic Plan Goal Area – Stakeholder Engagement
POLICY CODE
POLICY TITLE
DATA REPORTING
BOARD MEMBER CONFLICT OF INTEREST AND FINANCIAL DISCLOSURE
STATE & FEDERAL PROGRAMS ADMINISTRATION
GRANTS
INVENTORY MANAGEMENT
AUDITS
PURCHASING
FEDERAL PROGRAMS & PROJECTS
TRAVEL EXPENSES
STAFF CONFLICT OF INTEREST
VI. APPROVAL OF BILLS
*Addendum & *Addendum II
Strategic Plan Goal Area – Stakeholder Engagement
VII. APPROVAL OF TREASURER’S REPORT
Treasurer's Report - September
Health Insurance Financial Statement
Health Insurance Annual Comparison
Strategic Plan Goal Area - Stakeholder Engagement
VIII. NEW BUSINESS
A. TRANSPORTATION REPORT/BUS ROUTE APPROVAL
Background: Every year the Board of Education is required to approve bus routes in October. Gary Cuendet, Director of Transportation, will present the Transportation Report and be available to answer any questions.
Strategic Plan Goal Area – Stakeholder Engagement & Facility Effectiveness
B. i-READY BENCHMARK DATA
Background: Dr. Dill will brief the Board concerning i-Ready data in the areas of reading and math.
Strategic Plan Goal Area – College & Career-Ready
i-Ready Student Learning Focus
IX. UNFINISHED BUSINESS
A. STRATEGIC PLAN UPDATE
Background: Dr. Hadfield will provide strategic plan updates.
Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement
X. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
· Newsletter – What Board information to include in newsletter?
· October Special Board Meeting – October 25, 2016. 7:00 a.m. Personnel review.
· November Board Meeting Reports tentatively include: Federal/State Programs including Parent, Family & Community Involvement, PASS, ELL, Immigrant, Migrant, Homeless; LCTC Annual Report; and the Annual Performance Report (APR)
Strategic Plan Goal Area - Stakeholder Engagement
XI. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area - Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum
XII. ADJOURN MEETING
*Added/revised after initial posting.
