Highlights of Board of Education Regular Meeting

September 12, 2016

CLASSIFIED EMPLOYEE OF THE MONTH & STUDENT AND STAFF RECOGNITIONS

The Classified Employee of the Month is June Banister, a custodian at the High School.  Student and staff recognitions were announced.

·          Jody Hilton, Oak Ridge Intermediate Teacher, recognized as a Missouri Teacher of the Year candidate.  She is one of seven finalists.

·          Jane Martin of Scott’s Concrete sent a letter to the District expressing her appreciation of a new labor saving procedure for floor polishing.

·          LCTC, for partnering with Co-Mo Electric, offering adult classes in basic computer skills at Hurricane Deck Elementary.

·          Todd Shockley for articulating the District’s mission statement so well in his Board report.

·          Ryan Neal for his part in the District being highlighted by the Southern Regional Education Board.

·          Pat Runge for writing a successful grant to administer a Youth Science Program.

·          A documentary is going to be made of Camdenton’s FIRST Robotics team for being the fastest growing team in the world.

        Strategic Plan Goal Area – Stakeholder Engagement

PUBLIC COMMENT

There was no public comment.

                Strategic Plan Goal Area – Stakeholder Engagement

CONSENT ITEMS

A.      Approve Minutes and Documentation of August 8, 2016, Board of Education Regular Meeting

            Strategic Plan Goal Area – Stakeholder Engagement

B.       Approve Minutes and Documentation of August 22, 2016, Board of Education Special Meeting

            Strategic Plan Goal Area – Stakeholder Engagement

C.       Approve Request for Course Addition

The High School would like to add the class Online College Algebra for 2016-2017 as detailed on the form presented.

            Strategic Plan Goal Area – College & Career-Ready Curriculum

D.      Approve Sale of Surplus Property Items

Per policy Board approval is required to sell surplus property items.  A tentative list of sale items was presented.  This list will continue to be revised.  The District auction is scheduled for Saturday, October 8, 2016, at the old Osage Beach Elementary School.

            Strategic Plan Goal Area – Facility Effectiveness

E.       Accept Bid for Fixed Asset Inventory Services

These services are needed to bring our district into compliance with the new OMNI federal program requirements.  Three competitive bids were received.  Asset Services is recommended for Board approval.  The total project will cost $36,200.  Once the initial inventory sweep is completed, there will be a $1,200 annual service fee for the online inventory software.

            Strategic Plan Goal Area – Stakeholder Engagement

F.       District Safety Report

Billy Kurtz, District Safety Officer, provided the Board a safety review of the District. 

            Strategic Plan Goal Area – Facility Effectiveness

G.       Approve Federal Program Budget Amendments

The Board was asked to approve federal program budget amendments as presented.  These amendments bring our federal finances into compliance with new code structures and aligns them with the 2016-17 DESE approved federal budget applications.  Numbers in budget codes that are bolded signify a code change to align to the new requirements.  Dollar amounts in the amendments will align our local budget to the federally approved amounts we received in July.

            Strategic Plan Goal Area – Stakeholder Engagement

H.      Accept Bids for Laser-Engraver & Skills Lab – LCTC Enhancement Grant

Information regarding the LCTC Health Science Turn Key Skills Lab and a recommendation were presented.  It was recommended to accept the bid from Pocket Nurse.  Also bid information was presented for the laser-engraver and a recommendation to accept bid 2 from Haldeman-Homme.

            Strategic Plan Goal Area – College & Career-Ready Curriculum, Stakeholder Engagement

I.         Accept Bid for Lawn Tractor

Three bids were received to replace our lawn tractor.  We recommend accepting the bid from Larson Farm & Lawn in Lebanon for $10,400, with a trade-in.  A summary of bids received was presented.

            Strategic Plan Goal Area – Facility Effectiveness, Stakeholder Engagement

J.        First Read of Board Policies

The Board will have a first read of the following policies.

                Strategic Plan Goal Area – College & Career-Ready Curriculum, Stakeholder Engagement

K.      Approve Transfer from Incidental Fund to the Medical Self-Insurance Account

Permission was requested to transfer $100,000 from Fund One (Incidental Fund) to the medical self-insurance account due to a large number of expenditures in the account.

            Strategic Plan Goal Area – Stakeholder Engagement

L.       Request Permission to Apply for 2016 Transportation Alternatives Program

Permission was requested to re-apply for this grant with the City of Camdenton.  The grant, if successful, would provide funds to construct an ADA compliant sidewalk, curb cuts, and curb ramps on the north side of Laker Pride Road from its intersection with Jackson Street to the entrance of the athletic fields.  There is a twenty percent match.  A preliminary estimate of the match is $28,000.  The previous grant proposal was attached.

            Strategic Plan Goal Area – Stakeholder Engagement

Consent items were approved as recommended.

BILLS & TREASURER’S REPORTS

The bills and the treasurer’s reports were approved as presented.

                Strategic Plan Goal Area – Stakeholder Engagement

NEW BUSINESS

A+ PROGRAM/SCHOOL TO WORK REPORT

Melinda Whitney, A+ Coordinator, reported on the A+ Program, offering Academic Labs, and shared what is new for A+ as well as goals for 2016-2017.

            Strategic Plan Goal Area – College & Career-Ready Curriculum

BUILDINGS & GROUNDS REVIEW

Superintendent Hadfield briefed the Board on the state of the District’s facilities, reviewing the summer projects list and the maintenance scorecard, looking at perceptual data.  Mr. Dickemann and Mr. Martin were in attendance to discuss recent projects and to answer questions.

                Strategic Plan Goal Area – Facility Effectiveness

ESTABLISHMENT OF BOND RFP SUBCOMMITTEE

As the district has sent a request for proposal out regarding underwriter services a committee was established to review and evaluate these proposals and will then make a recommendation to the full board.  Proposals are due September 23^rd.   Selynn, Jackie, and Chris were appointed to a bond RFP review subcommittee.

                 Strategic Plan Goal Area – Stakeholder Engagement

UNFINISHED BUSINESS

STRATEGIC PLAN UPDATE

Dr. Hadfield provided strategic plan updates. 

                Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement

BOARD WRAP-UP

This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.  The following items were discussed.

·         Board Activity Calendar

·         Board Retreat, September 27, 2016, 8:00 a.m., Board Room

·         MSBA Annual Fall Conference, Sept. 29-Oct. 2, 2016.  Nancy Masterson, Selynn Barbour, Julie Dill & Tim Hadfield are registered to attend.

·         October Board Meeting – Will be held at Osage Beach Elementary.

·         October Board Meeting Reports tentatively include:  Transportation Report/Bus Route Approval, Annual Performance Report (APR)

·         Spring Meeting – Hold at Hurricane Deck Elementary.

                        Strategic Plan Goal Area – Stakeholder Engagement

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)     Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).

2)     Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)     Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).

    Strategic Plan Goal Area - Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum