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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - Administration Building, Board Room
September 12, 2016 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – September 12, 2016
Strategic Plan Goal Area – Stakeholder Engagement
III. CLASSIFIED EMPLOYEE OF THE MONTH & STUDENT AND STAFF RECOGNITIONS
Background: The “Classified Employee of the Month” and student and staff recognitions will be announced.
Strategic Plan Goal Area – Stakeholder Engagement
IV. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Stakeholder EngagementV. CONSENT ITEMS
A. Approve Minutes and Documentation of August 8, 2016, Board of Education Regular Meeting
Strategic Plan Goal Area – Stakeholder Engagement
B. Approve Minutes and Documentation of August 22, 2016, Board of Education Special Meeting
Strategic Plan Goal Area – Stakeholder Engagement
C. Approve Request for Course Addition
Background: The High School would like to add the class Online College Algebra for 2016-2017 as detailed on the attached form.
Strategic Plan Goal Area – College & Career-Ready Curriculum
D. Approve Sale of Surplus Property Items
Background: Per policy we need Board approval to sell surplus property items. Please find attached a tentative list of sale items. This list will continue to be revised. The District auction is scheduled for Saturday, October 8, 2016, at the Old Osage Beach Elementary School.
Strategic Plan Goal Area – Facility Effectiveness
E. Accept Bid for Fixed Asset Inventory Services
Background: These services are needed to bring our district into compliance with the new OMNI federal program requirements. Three competitive bids were received. Asset Services is recommended for Board approval. The total project will cost $36,200. Once the initial inventory sweep is completed, there will be a $1,200 annual service fee for the online inventory software.
Strategic Plan Goal Area – Stakeholder Engagement
Background: Billy Kurtz, District Safety Officer, will provide the Board a safety review of the District.
Strategic Plan Goal Area – Facility Effectiveness
G. Approve Federal Program Budget Amendments
Background: Please approve the attached federal program budget amendments. These amendments bring our federal finances into compliance with new code structures and aligns them with the 2016-17 DESE approved federal budget applications. Numbers in budget codes that are bolded signify a code change to align to the new requirements. Dollar amounts in the amendments will align our local budget to the federally approved amounts we received in July.
Strategic Plan Goal Area – Stakeholder Engagement
H. Accept Bids for Laser-Engraver & Skills Lab – LCTC Enhancement Grant
Background: Please find attached information regarding the LCTC Health Science Turn Key Skills Lab along with a recommendation to accept the bid from PocketNurse. Also please find attached bid information for the laser-engraver along with a recommendation to accept bid 2 from Haldeman-Homme.
Strategic Plan Goal Area – College & Career-Ready Curriculum, Stakeholder Engagement
I. Accept Bid for Lawn Tractor
Background: Three bids were received to replace our lawn tractor. We recommend accepting the bid from Larson Farm & Lawn in Lebanon for $10,400, with a trade-in. Please find attached a summary of bids received.
Strategic Plan Goal Area – Facility Effectiveness, Stakeholder Engagement
J. First Read of Board Policies
Background: The Board will have a first read of the following policies.
Strategic Plan Goal Area – College & Career-Ready Curriculum, Stakeholder Engagement
POLICY CODE
POLICY TITLE
DATA REPORTING
BOARD MEMBER CONFLICT OF INTEREST AND FINANCIAL DISCLOSURE
STATE & FEDERAL PROGRAMS ADMINISTRATION
GRANTS
INVENTORY MANAGEMENT
AUDITS
PURCHASING
FEDERAL PROGRAMS & PROJECTS
TRAVEL EXPENSES
STAFF CONFLICT OF INTEREST
K. Approve Transfer from Incidental Fund to the Medical Self-Insurance AccountBackground: We request permission to transfer $100,000 from Fund One (Incidental Fund) to the medical self-insurance account due to a large number of expenditures in the account.
Strategic Plan Goal Area – Stakeholder Engagement
L. Request Permission to Apply for 2016 Transportation Alternatives ProgramBackground: We request permission to re-apply for this grant with the City of Camdenton. The grant, if successful, would provide funds to construct an ADA compliant sidewalk, curb cuts, and curb ramps on the north side of Laker Pride Road from its intersection with Jackson Street to the entrance of the athletic fields. There is a twenty percent match. A preliminary estimate of the match is $28,000. Please find attached the previous grant proposal submitted.
Strategic Plan Goal Area – Stakeholder Engagement
VI. APPROVAL OF BILLS
Strategic Plan Goal Area – Stakeholder Engagement
VII. APPROVAL OF TREASURER’S REPORTS
Treasurer’s Reports
Revised June 2016, Revised July 2016, August 2016
*Self-Insurance Financial Statement
Strategic Plan Goal Area – Stakeholder Engagement
VIII. NEW BUSINESS
A. A+ PROGRAM/SCHOOL TO WORK REPORT
Background: Melinda Whitney, A+ Coordinator, will report on the A+ Program and the School to Work Program.
Strategic Plan Goal Area – College & Career-Ready Curriculum
B. BUILDINGS & GROUNDS REVIEW
Background: Superintendent Hadfield will brief the Board on the state of the District’s facilities. Mr. Dickemann will be in attendance to also answer any questions.
Strategic Plan Goal Area – Facility Effectiveness
Maintenance Summer Projects & Pictures
C. ESTABLISHMENT OF BOND RFP SUBCOMMITTEE
Background: As the district has sent a request for proposal out regarding underwriter services a committee could be established to review and evaluate these proposals and make a recommendation to the full board. Proposals are due September 23rd.
Strategic Plan Goal Area – Stakeholder Engagement
IX. UNFINISHED BUSINESS
A. STRATEGIC PLAN UPDATE
Background: Dr. Hadfield will provide strategic plan updates.
Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement
X. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
· Board Activity Calendar
· Board Retreat, September 27, 2016, 8:00 a.m., Board Room
· MSBA Annual Fall Conference, Sept. 29 – Oct. 2, 2016.
· October Board Meeting - Hold at Osage Beach Elementary?
· October Board Meeting Reports tentatively include: Transportation Report/Bus Route Approval, Annual Performance Report (APR)
· December Board Meeting - Hold at Hurricane Deck Elementary?
Strategic Plan Goal Area - Stakeholder Engagement
XI. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), move that the Board go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area - Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum
XII. ADJOURN MEETING
*Added/revised after original posting.
