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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - Osage Beach Elementary
October 14, 2013 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – October 14, 2013
Strategic Plan Goal Area – Governance
III. CLASSIFIED EMPLOYEE OF THE MONTH
Background: The October “Classified Employee of the Month” will be recognized.
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
IV. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Parent & Community Development
V. CONSENT ITEMS
A. Approve Minutes and Documentation of Regular Meeting – September 9, 2013
Strategic Plan Goal Area - Governance
B. Approve Minutes of Board Retreat – September 18, 2013
Strategic Plan Goal Area - Governance
C. Approve Minutes of Special Meeting – September 27, 2013
Strategic Plan Goal Area - Governance
D. Approve Excellence in Education Nominations
Strategic Plan Goal Area – High Quality Teachers
E. Approve Budget Amendments
Strategic Plan Goal Area – Governance
Background: The Board will review first quarter budget amendments as attached. Most of these items move funds out of one line item and add to another. This is due to some changing needs of our staff members. A mistake was noticed in the budget regarding security payments under Purchased Services for the Camdenton Police Department. Supply money was also added at Osage Beach for the purchase of additional Journeys materials.
F. Accept Snow Removal Bids
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
Background: Two companies submitted bids for snow removal. Lake Ozark Grounds Maintenance is recommended to service OBE and HD schools.
VI. APPROVAL OF BILLS
Strategic Plan Goal Area – Governance
VII. APPROVAL OF TREASURER’S REPORT
Health Insurance Financial Statement
Health Insurance Annual Comparison
Elementary Construction Financial Update (REVISED)
Strategic Plan Goal Area - Governance
VIII. NEW BUSINESS
A. ACCOUNTS PAYABLE PRODUCT CONSIDERATION
Background: John Porth from Central Bank of the Lake of the Ozarks will be in-District to provide information to the Board regarding an automated accounts payable system. The service would be provided by AOC Solutions Commercial Payment Division. By utilizing this system the District could realize a revenue enhancement through the utilization of a rebate program. The program could also save time of our accounts payable staff due to less time spent writing checks.
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
B. TRANSPORTATION REPORT/BUS ROUTE APPROVAL
Background: Every year the Board of Education is required to approve bus routes in October. Gary Cuendet, Director of Transportation, will present the Transportation Report and be available to answer any questions.
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
C. SET DATE FOR ADMINISTRATOR & TEACHER FORMATIVE EVALUATIONS
Background: With administrator contracts approaching within a few short months we thought it might be a good idea to review formative progress on our administrators. We would also like to provide the Board with formative information on our new staff members. We are suggesting we do this at our November regular Board meeting.
Strategic Plan Goal Area – Student Performance & High Quality Teachers
D. BOARD RETREAT FOLLOW-UP
Background: As a follow-up to the Board’s retreat, MSBA suggested the Board establish goals to focus its efforts. Please find attached several examples of goals specifically related to the Board of Education. Please also find a draft worksheet with sample goals. The Board has the ability to rate how much they value this goal and also how much they would support this goal. This is a take-home activity whereby additional goals for the Board’s consideration may be added. Responses will be collected and the Board will be asked to rank the goals in areas of importance.
Strategic Plan Goal Area - Governance
E. SUNRISE BEACH TAX INCREMENT FINANCING COMMISSION
Background: We have been notified that the TIF Commission of Sunrise Beach will hold a public hearing on November 6, 2013, to consider an amendment to the current financing plan. The amendment revises the project budget to reflect actual project costs incurred by the developer in the implementation of the Redevelopment Plan and additional reimbursable project costs; adds certain sewer charges as a reimbursable project cost; increases the amount of reimbursement for eligible reimbursable project costs; revises the revenue projections to reflect actual assessment valuations by the County, a revised development schedule and an increase in the sales tax rate for the Sunrise Beach Market Center Community Improvement District; revises the development schedule for the undeveloped parcels in the Redevelopment Area; and revises the cost benefit analysis to reflect the revised revenue projections for each taxing district.
Mr. Beckett and Superintendent Hadfield serve as representatives on the Commission. A copy of the amendments has been requested from the City’s attorney. When this document is received we plan to work with Wesley Fields of the Bryan Cave Law Firm to review the plan. Mr. Fields assisted us in reviewing the original plan.
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
IX. UNFINISHED BUSINESS
A. REVIST PUBLIC PARTICIPATION, POLICY BDDH
Background: Feedback and input has been provided from four Board members regarding policy BDDH. The input received has endorsed version 2 of the policy.
Strategic Plan Goal Area – Parent & Community Development
X. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
Strategic Plan Goal Area - Governance
· MSBA Annual Fall Conference - October 3-6, 2013
· MSBA Fall Regional Meeting –
October 16, 2013. Rescheduled for October 30, 2013. Camdenton will host.· November Board Meeting - Held at Hurricane Deck Elementary
· Groundbreaking Ceremonies for OBE & HD – November 24
XI. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:
1) Lease, purchase, or sale of real estate (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area - Governance
XII. ADJOURN MEETING
