Camdenton R-III School District

Board of Education Meeting

Regular Session  -  Administration Building, Board Room

August 12, 2013 – 5:30 p.m.

AGENDA

I.          CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE

II.        APPROVAL OF AGENDA

III.       SET LEVY FOR 2013-2014 SCHOOL YEAR   (2013 TAX YEAR)

A.     PRESENTATION OF THE 2013-2014 SCHOOL TAX RATE

Background:  Please find below the recommendation for the Camdenton R-III School District tax levy by fund.  These amounts are consistent with the figures presented in the budget which was approved in late June.

B.     PUBLIC COMMENT

C.     SET TAX LEVY FOR THE 2013-2014 SCHOOL YEAR

IV.       PUBLIC COMMENT

Public Participation at Board Meetings, Policy BDDH   

V.         CONSENT ITEMS

A.     Approve Minutes and Documentation of July 8, 2013, Board of Education Meeting

B.     Readopt Policy BBFA, Conflict of Interest & Financial Disclosure   

Background:  Pursuant to the guidelines of the Missouri Ethics Commission the Board is asked to consider readopting the Conflict of Interest and Financial Disclosure policy.

C.     Approve Special Education Compliance Plan    

Background:  The updated Special Education Compliance Plan is attached.  There are some minor revisions to the plan.  These include changing wording from mental retardation to intellectual disability, the addition of local education agency and changing some plural words to singular.

D.     Permission to Bid for Audit

Background:  The District is currently in the last year of our audit agreement with Graves and Associates.  Per policy, administration is asking permission to bid the audit this fall.

E.      Set 2013-2014 Tuition Rates     

Background:  Information regarding proposed tuition rates for 2013-2014 is attached.  These rates are based on information obtained on our Annual Secretary to the Board Report.  Elementary tuition would be $8,100 and secondary tuition would be $8,700.  These rates would be for students new to the District.  We further recommend that our grandfathered students continue to be grandfathered but raise the tuition rate by $500 as we have done the past three years, or $5,700 for 2013-2014.

F.      Implementation of New Performance Based Teacher Evaluation

Background:  Given the review of the certified state model Performance-Based Teacher Evaluation System, the time commitments, and delay in training, administration is asking the Board to allow flexibility in implementing the new state model PBTE system, by training some certified staff on the new system and still yet having the option of keeping our current PBTE in place for one more year.

VI.       APPROVAL OF BILLS

VII.      APPROVAL OF TREASURER’S REPORT

Treasurer's Report   

Financial Report Table   

Financial Summary   

Pledged Securities   

Outstanding Investment Schedule   

VIII.    NEW BUSINESS

A.        REVISIT PUBLIC PARTICIPATION, POLICY BDDH,

            & EMPLOYMENT PRACTICES

Background:  Please find attached our current Public Participation policy.  Also attached are the two model policies recommended by MSBA.  Further please find attached an opinion paper from Betsey Helfrich, attorney from Mickes, Goldman, and O’Toole.  She has also cited court cases on which she based her recommendation to you.  Further, Susan Goldammer, attorney and Senior Director from MSBA, will be on hand to present information regarding public participation and answer any questions from the Board.  Two patrons also wish to address the Board on this issue.

Public Participation at Board Meetings, Policy BDDH, Current Camdenton R-III Policy   

Public Participation at Board Meetings, Policy BDDH, Option 1  

Public Participation at Board Meetings, Policy BDDH, Option 2  

Opinion Paper from Betsey Helfrich   

B.           APPROVE CONSTRUCTION DOCUMENTS

Background:  Michael Kautz from ACI-Boland will present construction documents for the Board’s consideration.

C.           SUMMER SCHOOL PROGRAM REPORT

Background:  Larry Lewis, Director of the Summer School program, has submitted a written report on the 2013 summer school program. 

D.        RESOLUTIONS REPEALING PREVIOUS RESOLUTIONS AND

            AUTHORIZING ISSUANCE OF BONDS

Background:  Based on advice from the District’s bond counsel the Board should consider modifying recent bond resolutions.

E.           SURPLUS PROPERTY SALE ITEMS

Background:   Per Board policy the District needs Board approval to sell surplus property items.  Please find attached a tentative list of items for sale.  The list will be revised throughout August and a finalized list will be provided for approval at the September Board meeting.

Auction Items   

IX.       BOARD WRAP-UP

Background:  This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.

·         All-Staff Breakfast - Monday, August 19, 7:00 a.m.

·         Board Retreat – September 18, 2013

·         MSBA Conference, October 3-6, 2013

·         Fall Regional Meeting – October 16, 2013.  Camdenton will host.

X.         EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:

1)       Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys (610.021)(1).

2)       Lease, purchase, or sale of real estate (610.021)(2).

3)       Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

4)       Individually identifiable personnel records, performance ratings or records pertaining to employees (610.021)(13).

XI.       ADJOURN MEETING