Highlights of Board of Education Meeting

June 28, 2012

CONSENT ITEMS

A.   Approve Minutes and Documentation of Regular Meeting – June 11, 2012

B.   Accept Proposal for Computer Bids 

The bid proposal from CORE ECS for 157 computers for $127,932.02 was recommended.  The bid for 69 projectors to be purchased from CDW-G for $28,662.60 was also recommended.  At this time no recommendation was made regarding 17 printers, awaiting the return of bids regarding copiers as this will have an impact on plans regarding the usefulness of additional printers. 

C.   Adopt the following Regulations and Procedure:

JG-R2, Student Discipline – Middle School

JG–R3, Student Discipline – High School

JED AP3, Student Absences and Excuses – Grades 9-12

The Board reviewed two regulations regarding student discipline and one procedure regarding student absences and excuses.  The High School asked for changes in procedures and reporting absences.  As student attendance is a primary concern of staff, a few years ago this procedure was changed so students who did have an unexcused absence or were suspended have the ability to make up their homework.  Students faced a 1% deduction from their grade for the days that were unexcused.  After living with this procedure for a couple years, administration recommends changing practices in regards to unexcused absences.  This 1% deduction for unexcused absences is not a motivator and is causing other issues.  The Board was also asked to approve two regulations dealing with student discipline.  Revisions have been made to these regulations regarding electronic communication devices and their use at school. 

D.  21st Century Community Learning Center Grant

The District sought Board approval to submit a 21st CCLC grant to DESE for the upcoming round of grant invitations.  The after-school grant would allow the District to continue the Hawthorn and LCTC sites, as well as some other options if we are so awarded.

The Board approved consent items as presented.

UNFINISHED BUSINESS

A.           ADOPT BOARD POLICIES, INCLUDING MSBA PACKET 2012B

The District received word from MSBA that another revision to policy EHB was needed to comply with federal statute.  MSBA asked districts which adopted EHB previously (We did this at our last Board meeting.) to re-adopt it as soon as possible with the correct language.  Due to e-rate payments being tied to this policy, it was recommended to re-adopt this policy prior to July 1 as the District will then comply with the statute and also be within the timeframe regarding e-rate funds. 

The Board reviewed the remainder of these policies earlier and was asked for approval this month.

(Additional Revision to EHB from 2012A)

EHB, Technology Usage

(Tabled from 2012A)

GBEBC, Criminal Background Checks

IGBA, Programs for Students with Disabilities   

(2012B Policies)

GBLB, References    (Needs to be approved by July 1, 2012.) 

GCPB, Resignation of Professional Staff Members

GCPE, Termination of Professional Staff Members

GCPF, Nonrenewal of Professional Staff Members

GDPB, Resignation of Support Staff Members (Employees Not Under Contract)

GDPD, Nonrenewal, Suspension and Termination of Support Staff Members

The Board adopted the above listed policies as presented.

B.      ACCEPT BID FOR THE AGRICULTURE METAL BUILDING

The District solicited bids for materials for the agriculture metal building.  Bids were due to the office on June 27th.  Bids were opened on the 27^th and a recommendation was presented to the Board the following morning.  The Board accepted a bid from A & C Construction Co. for $59,101 for materials for the agriculture metal building.

NEW BUSINESS

A.              APPROVE AMENDMENTS TO 2011-2012 BUDGET

With the fiscal year ending June 30, 2012, by statute the District is required to amend the 2011-2012 budget expenditures.  The amended amounts may change slightly as we get closer to the end of the fiscal year.  The Board amended the 2011-2012 Administrative Budget expenditures and revenues as reflected below.

The Board transferred enough funds from the Incidental Fund 1 to the Teacher’s Fund 2 for the 2011-2012 school year to zero out Fund 2, pending the outcome of the audit.   This amount is approximately $1,450,000.

B.      APPROVE 2012-2013 ADMINISTRATIVE BUDGET

Superintendent Hadfield presented the 2012-2013 Administrative Budget.  The Board approved as reflected below.

BOARD PRESIDENT’S WRAP-UP

This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.  The following items were mentioned:

·         Leadership Summit – Nancy Masterson attended this conference.  She briefed other Board members about topics covered including in priority:  tax credits, social services entitlements, and then education needs.  Nancy mentioned that some boards of education meet with their area legislators in the fall.  Technology and preschools were other topics discussed.

·         Patron Panel – Board members need to complete surveys and return to Central Office.  Also, Board members need to submit names of possible new Patron Panel members to Central Office.

·         Board/Administrator Fish Fry, August 11, 2012.

·         MSBA Fall Conference, registration soon.

·         Board Meeting, July 9 - Nancy and Jackie will be absent.  Do not anticipate an end-of-July meeting.

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)     Lease, purchase, or sale of real estate (610.021)(2).

2)     Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)    Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).