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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Special Session - Administration Building, Board Room
June 27, 2017 –7:00 a.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Special Meeting – June 27, 2017
Strategic Plan Goal Area – Stakeholder Engagement
III. STUDENT & STAFF RECOGNITIONS
Background: Student and staff recognitions will be announced.
Strategic Plan Goal Area – Stakeholder Engagement
IV. CONSENT ITEMS
A. Approve Technology Acceptable Use Policies & Student Device Handbook
Background: Mr. Starkey is asking for Board approval on two new documents related to technology. These documents clarify the district’s expectations related to students’ usage of technology. The first document summarizes already adopted school board policies related to acceptable use. Mr. Starkey has added information regarding Google apps for education and also parent and student permission forms. All of this information is found in one place with this document. We have not had this previously. The second document relates to the district’s 1:1 device initiative. This document also has a parent and student consent form. The district has included a self-funded annual insurance option of $25 per student if parents are interested. Students and parents would be responsible for any loss or damage to a device just like they are for damage or loss of a textbook; however, we would provide optional insurance coverage for interested families.
Strategic Plan Goal Area – Stakeholder Engagement
B. Accept Bid for Security Cameras at Dogwood Elementary
Background: In order to improve safety and security, we are upgrading the security camera system at Dogwood Elementary. This includes increasing the number of IP based cameras by 20 cameras (from 34 to 54), installing a new network video recorder, and installing additional support hardware to consolidate all cameras to a single system. An RFP with detailed specifications for the project was sent to five area vendors and all responded with a proposal. Technology reviewed the proposals for cost as well as adherence to the specifications. We are recommending the proposal submitted by 21st Century Automation of Osage Beach. This recommendation is made on the basis of both cost and adherence to the required specifications of the project.
Strategic Plan Goal Area – Facility Effectiveness
C. Adopt Revised Policies: ADF, IGBB & IKEB
Background: The Board held a first read of the following policies at the regular June Board meeting. The Board is now asked to adopt these policies. Policy ADF, District Wellness Program, has been revised to comply with new regulations from the U.S. Department of Agriculture implementing the Healthy, Hunger-Free Kids Act. School districts are to be working toward compliance now and must fully comply by June 30, 2017. Mrs. Rogers, Gifted Coordinator, has suggested several minor revisions to policies IGBB and IKEB as shown.
Strategic Plan Goal Area - Stakeholder Engagement
D. Approve Lease Contract for Video Board
Background: The Board previously approved entering into a lease for the video board at the stadium. I asked our attorney to review the lease documents and contract. We did have some edits to the contract. Rather than making the changes in the agreement, an amendment has been added that includes the changes agreed upon. The clean version meets our legal counsel’s approval.Strategic Plan Goal Area – Facility Effectiveness
V. NEW BUSINESS
A. APPROVE AMENDMENTS TO 2016-2017 BUDGET
Background: With the fiscal year ending June 30, 2017, by statute the 2016-2017 budget expenditures are required to be amended. The amended amounts may change slightly as the end of the fiscal year arrives.
Strategic Plan Goal Area – Stakeholder Engagement
EXPENDITURES
Budget Adopted
Working Budget
*Amended Budget
General Fund (Incidental)
17,635,972
18,142,296
18,650,337
Special Fund (Teacher)
28,092,397
27,999,609
27,430,726
Debt Service Fund
3,978,235
13,259,000
13,259,000
Capital Projects Fund
3,058,537
2,939,797
3,100,145
Total
52,765,141
62,340,702
62,440,208
B. APPROVE 2017-2018 ADMINISTRATIVE BUDGET
Background: Superintendent Hadfield will present the 2017-2018 Administrative Budget.
Strategic Plan Goal Area – Stakeholder Engagement
Proposed 2017-2018 Administrative Budget
General Fund (Incidental)
18,174,309
Special Fund (Teacher)
28,202,175
Debt Service Fund
3,501,910
Capital Projects Fund
3,120,962
Total
52,999,356
C. BOARD SELF-EVALUATION
Background: The perpetual calendar has the Board self-evaluation as an agenda item for the June Special Board meeting. There was some discussion previously about possible rewording on questions 1, 2, 3, 5, and 6. These questions have not been edited to this point. The Board also mentioned that changes to these questions could preclude comparisons to previous years on these items. Please find the evaluation attached.
Strategic Plan Goal Area – Stakeholder Engagement
VI. UNFINISHED BUSINESS
A. APPROVE 2017-2018 BOARD GOALS
Background: The Board Goals committee will present revised goals for the Board’s consideration.
Strategic Plan Goal Area - Facility Effectiveness, College & Career Ready, and Stakeholder Engagement
VII. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
· July Board Meeting Reports tentatively include: Food Services Information & Approve Food Service Guidelines, Library Media Services, School Resource Officer Report, and Volunteer/Community Relations Report
· SREB High Schools that Work Conference – July 10-15, 2017, in Nashville, TN
· No Second July Board Meeting
· Board Lunch with New Teachers – Wednesday, August 2, 11:45-12:30, High School Commons
· Board/Administration Potluck – August ____, 2017
· All Staff Welcome Back Breakfast – 7:00 a.m. Friday, August 18, 2017. Assembly 8:30-10:30 a.m.
· MSBA
o Distinguished Level of Board Membership
o Annual Fall Conference – Oct. 5-8, 2017. Plan to register on Sept. 6.
o Advocacy Positions – Need Board comments by July 31st.
Strategic Plan Goal Area – Stakeholder Engagement
VIII. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area - Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum
IX. ADJOURN MEETING
*Added/revised since original posting.
