Highlights of Board of Education Regular Meeting

July 11, 2016

STUDENT & STAFF RECOGNITIONS

Student and staff recognitions were announced.

                Strategic Plan Goal Area – Stakeholder Engagement

PUBLIC COMMENT

There was no public comment.

                Strategic Plan Goal Area – Stakeholder Engagement

CONSENT ITEMS

A.     Approve Minutes and Documentation of Regular Meeting – June 13, 2016

Strategic Plan Goal Area - Stakeholder Engagement

B.     Approve Minutes and Documentation of Special Meeting – June 28, 2016

Strategic Plan Goal Area - Stakeholder Engagement

C.         Set Tax Rate Hearing Date for August 8, 2016, at 5:30 p.m.

Strategic Plan Goal Area - Stakeholder Engagement

D.     Accept Bid Recommendations for 2016-2017 for Dairy, Bread, Tires, and Fuel

·          We recommend Hiland Dairy for dairy products and Bimbo Bakeries for bread. 

·          For tires we are recommending staying with TCI. 

·          For fuel we are recommending continuing our relationship with Lakeland Oil. 

Bid Summaries – Dairy and Bread, Tires and Fuel

Strategic Plan Goal Area – Stakeholder Engagement

E.     Approve Student Handbooks  (Elementary, Oak Ridge, Middle School, High School/Horizons, & LCTC)

Copies of student handbooks were reviewed.  Handbooks include policies which have previously been approved by the Board.  Our handbooks also contain administrative procedures and rules which do not require Board approval; however, we have listed these handbooks as an item for the Board’s consideration in order to enhance our communication process.

Strategic Plan Goal Area - Stakeholder Engagement

F.    Approve Transportation Handbook

The Transportation Department has updated the information contained in the handbook and is submitting it for approval.

Strategic Plan Goal Area - Stakeholder Engagement

G.       Approve Special Education Local Compliance Plan Certification Statement

The Local Compliance Plan and Certification Statement were presented.  Each year, the District must adopt a local plan for compliance with state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA).  We recommend adopting the Model Compliance Plan made available by the Department of Elementary and Secondary Education.  This plan has been reviewed and we believe it will serve the needs of the Camdenton R-Ill School District. We will be given automatic approval from DESE when/if we adopt their Model Plan.  When adopting the Model Plan, school districts have to make three choices within the plan.  The first and second choices are on page 36 and the third choice is on page 93.   The choices have been marked.  These choices will allow us to best meet the needs of the children in the District with Special Needs.

                        Strategic Plan Goal Area – Stakeholder Engagement

H.      Approve Career Ladder Funding   

Currently our Career Ladder Program is funded at 80% of the level of funding prior to the state withdrawing their share several years ago.  Current funding for Career Ladder stages is as follows.  Recommend funding Career Ladder at 80% for the 2016-2017 school year.

        Stage I:  $1,200 for 48 hours of Career Ladder time.

Stage II:  $2,400 for 72 hours of Career Ladder time.

Stage III:  $4,000 for 96 hours of Career Ladder time.

                        Strategic Plan Goal Area – Stakeholder Engagement

I.         Add Curriculum Camp as an Allowable Career Ladder Activity

We ask for Board consideration for a new activity for career ladder.  We are asking permission for a pilot group to revise curriculum by granting them 96 hours of career ladder time to be paid at Stage III - $4,000.  Currently Stage III is 96 hours and paid $4,000.

        Strategic Plan Goal Area – Stakeholder Engagement

J.        Approve Admission Price Increases

Current admission prices for the Ozarks Conference schools were reviewed.  The following increases are proposed for Board consideration:

·         Varsity football increase to $4.00 for adults and $3.00 for students

·         Sub-varsity and middle school increase to $3.00 for adults and $2.00 for students

·         Athletic Passes: 

§ Student increase to $25 from $20

§ Adult increase to $35 from $30

§ Couple increase to $60 from $50

§ Family increase to $80 from $70

                        Strategic Plan Goal Area – Stakeholder Engagement

K.      Approve Additional Rooms on Fee Schedule

Additional rooms were added to the recently approved Fee Schedule.

                        Strategic Plan Goal Area – Stakeholder Engagement & Facility Effectiveness

L.       Approve Special Education Agreements (OT & Vision Therapy)

Service provider agreements for related services for Occupational Therapy and Vision Therapy for students who have identified service needs in their Individual Education Plans (IEP) were presented.  These are renewals from last year's agreements with revisions recommended by our special education attorney.  Ms. Weber will be seeking bids for these related services early next spring for the following school year.

        Strategic Plan Goal Area – Stakeholder Engagement

Consent items were approved as recommended.

BILLS & TREASURER’S REPORT

The bills and the treasurer’s reports were approved as presented.

                Strategic Plan Goal Area – Stakeholder Engagement

NEW BUSINESS

HEALTH SERVICES REPORT

Rhonda Franken, Coordinator of School Health Services, presented the Health Services Report including a review of student health services, employee health services, community collaboration, nurses’ professional development/continuing education, and plans for the upcoming school year. 

                Strategic Plan Goal Area – Stakeholder Engagement

LIBRARY MEDIA SERVICES REPORT

Sheena Self, the District Library Coordinator, presented the Library Media Services report for 2015-2016 including goals and building summaries.

                Strategic Plan Goal Area – Stakeholder Engagement

SCHOOL RESOURCE OFFICER ANNUAL REPORT

Officer Chris Williams reported on the 2015-2016 school year including investigations of arrestable and non-arrestable offenses, traffic related activities, K9 searches, other miscellaneous activities and services, emergency drills, presentations and speaking engagements as well as assisting other agencies.

            Strategic Plan Goal Area – Stakeholder Engagement

VOLUNTEER/COMMUNITY RELATIONS REPORT

Joi Dickemann, Director of the Department of Volunteers and Community Relations, provided the department’s annual report including community relations and communications.  A balanced scorecard for the volunteer service program was also provided.

Strategic Plan Goal Area – Stakeholder Engagement

APPROVE FOOD SERVICE GUIDELINES & SET MEAL PRICES

Dawn Matthews presented the annual Food Services Report in January.  Additional food service documents were presented for review.  The Board approved the recommended increase of elementary lunch prices five cents and maintained prices on other meals for 2016-2017.           

Strategic Plan Goal Area – Stakeholder Engagement

UNFINISHED BUSINESS

BOARD SELF-EVALUATION

               The Board will discuss their annual self-evaluation responses at the August Board meeting.

 Strategic Plan Goal Area – Stakeholder Engagement

BOARD POLICY UPDATES

The Board approved the following policy updates as presented.

  Strategic Plan Goal Area – Stakeholder Engagement

STRATEGIC PLAN UPDATE

Dr. Hadfield provided strategic plan updates.  The committee has met and reviewed the district scorecard offering suggestions for additional information to be included.

                Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement

BOARD WRAP-UP

This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.  The following items were discussed.

·        Board Activity Calendar

·         SREB High Schools that Work Conference – July 13-16, 2016, in Louisville, KY

·         No second July Board meeting.

·         Board Lunch with New Teachers  - Thursday, August 4, 11:45-12:30, High School Commons

·    August Board Meeting Report tentatively includes:  Curriculum & Instructional Effectiveness.  A reception is planned to meet new administrators prior to the August 8^th Board meeting.  This will be held in the High School Commons beginning at 4:30 p.m.  Everyone is invited to attend.

·         Board/Administration Potluck – August 20, 2016, beginning at 7:00 p.m.

·         All Staff Welcome Back Breakfast – 7:00 a.m. Monday, August 22, 2016.  Assembly 8-11:30 a.m.

·        MSBA Annual Fall Conference – Sept. 29 – Oct. 2, 2016.  Who is planning to attend?  Conference registration deadline without late fee is September 2^nd.

Strategic Plan Goal Area – Stakeholder Engagement

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)     Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).

2)     Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)     Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).

Strategic Plan Goal Area - Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum