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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - Administration Building, Board Room
July 11, 2016 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – July 11, 2016
Strategic Plan Goal Area – Stakeholder Engagement
III. STUDENT & STAFF RECOGNITIONS
Background: Student and staff recognitions will be announced.
Strategic Plan Goal Area – Stakeholder Engagement
IV. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Stakeholder Engagement
V. CONSENT ITEMS
A. Approve Minutes & Documentation of Regular Meeting – June 13, 2016
Strategic Plan Goal Area - Stakeholder Engagement
B. Approve Minutes & Documentation of Special Meeting – June 28, 2016
Strategic Plan Goal Area - Stakeholder Engagement
C. Set Tax Rate Hearing Date for August 8, 2016, at 5:30 p.m.
Strategic Plan Goal Area - Stakeholder Engagement
D. Accept Bid Recommendations for 2016-2017 for Dairy, Bread, Tires, and Fuel
Background: Please find attached bid summaries for dairy, bread, tires, and fuel.
· We recommend Hiland Dairy for dairy products and Bimbo Bakeries for bread.
· For tires we are recommending staying with TCI.
· For fuel we are recommending continuing our relationship with Lakeland Oil.
Bid Summaries – Dairy & Bread, and Tires & Fuel
Strategic Plan Goal Area – Stakeholder Engagement
E. Approve Student Handbooks (Elementary, Oak Ridge, Middle School, High School/Horizons, & LCTC)
Background: Please find attached copies of our student handbooks. Please note that our handbooks include policies which have previously been approved by the Board. Our handbooks also contain administrative procedures and rules which do not require Board approval; however, we have listed these handbooks as an item for the Board’s consideration in order to enhance our communication process.
Strategic Plan Goal Area - Stakeholder Engagement
F. Approve Transportation Handbook
Background: The Transportation Department has updated the information contained in the handbook and is submitting it for approval.
Strategic Plan Goal Area - Stakeholder Engagement
G. Approve Special Education Local Compliance Plan & Certification Statement
Background: Please see the attached Local Compliance Plan and Certification Statement. Each year, the District must adopt a local plan for compliance with state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA). We recommend adopting the Model Compliance Plan made available by the Department of Elementary and Secondary Education (Department). This plan has been reviewed and we believe it will serve the needs of the Camdenton R-Ill School District. We will be given automatic approval from DESE when/if we adopt their Model Plan. When adopting the Model Plan, school districts have to make three choices within the plan. The first and second choices are on page 36 and the third choice is on page 93. The choices have been marked in your copy of the plan. These choices will allow us to best meet the needs of the children in the District with Special Needs.Strategic Plan Goal Area – Stakeholder Engagement
H. Approve Career Ladder Funding
Background: Currently our Career Ladder Program is funded at 80% of the level of funding prior to the state withdrawing their share several years ago. Current funding for Career Ladder stages is as follows. Recommend funding Career Ladder at 80% for the 2016-2017 school year.
Stage I: $1,200 for 48 hours of Career Ladder time.
Stage II: $2,400 for 72 hours of Career Ladder time.
Stage III: $4,000 for 96 hours of Career Ladder time.
Strategic Plan Goal Area – Stakeholder Engagement
I. Add Curriculum Camp as an Allowable Career Ladder Activity
Background: As outlined in my administrator report, we ask for Board consideration for a new activity for career ladder. We are asking permission for a pilot group to revise curriculum by granting them 96 hours of career ladder time to be paid at Stage III - $4,000. Currently Stage III is 96 hours and paid $4,000.
Strategic Plan Goal Area – Stakeholder Engagement
J. Approve Admission Price Increases
Background: Please see attached the current admission prices for the Ozarks Conference Schools. The following increases are proposed for Board consideration:
· Varsity football increase to $4.00 for adults and $3.00 for students
· Sub-varsity and middle school increase to $3.00 for adults and $2.00 for students
· Athletic Passes:
§ Student increase to $25 from $20
§ Adult increase to $35 from $30
§ Couple increase to $60 from $50
§ Family increase to $80 from $70
Strategic Plan Goal Area – Stakeholder Engagement
K. Approve Additional Rooms on Fee Schedule
Background: Please find attached the recently approved Fee Schedule with additional rooms added.
Strategic Plan Goal Area – Stakeholder Engagement & Facility Effectiveness
*L. Approve Special Education Agreements (OT & Vision Therapy)Background: Please find the attached service provider agreements for related services for Occupational Therapy and Vision Therapy for students who have identified service needs in their Individual Education Plans (IEP). These are renewals from last year's agreements with revisions recommended by our special education attorney. Ms. Weber will be seeking bids for these related services early next spring for the following school year.Strategic Plan Goal Area – Stakeholder EngagementVI. APPROVAL OF BILLS
Strategic Plan Goal Area – Stakeholder Engagement
VII. APPROVAL OF TREASURER’S REPORT
Treasurer's Reports - Revised May 2016 & June 2016
The May 2016 Treasurer's Report has been revised due to some transfers that were made but not recorded.Health Insurance Financial Statement
Health Insurance Comparison for May
Strategic Plan Goal Area – Stakeholder Engagement
VIII. NEW BUSINESS
A. HEALTH SERVICES REPORT
Background: Rhonda Franken, Coordinator of School Health Services, will give the 2015-2016 Health Services Report and planned activities for 2016-2017.
Strategic Plan Goal Area – Stakeholder Engagement
B. LIBRARY MEDIA SERVICES REPORT
Background: Sheena Self, the District Library Coordinator, will present the Library Media Services report for 2015-2016.
Strategic Plan Goal Area – Stakeholder Engagement
C. SCHOOL RESOURCE OFFICER ANNUAL REPORT
Background: Officer Chris Williams will report on the 2015-2016 school year. The goal of the school resource officer program has been to establish a proactive position on school discipline and to establish a relationship between students and law enforcement.
Strategic Plan Goal Area – Stakeholder Engagement
D. VOLUNTEER/COMMUNITY RELATIONS REPORT
Background: Joi Dickemann will provide the annual report for the Departments of Volunteers and Community Relations. Please find these reports attached.
Strategic Plan Goal Area – Stakeholder Engagement
E. APPROVE FOOD SERVICE GUIDELINES, SET MEAL PRICES & APPROVE CEP
Background: Dawn Matthews presented the annual Food Services Report in January. Attached please find other food service documents. Free and reduced breakfast and lunch guidelines need to be approved annually. The Board is asked to consider increasing our elementary lunch prices five cents and maintain prices on other meals for 2016-2017.
Strategic Plan Goal Area – Stakeholder Engagement
Food Services Scorecard Food Services Price Comparison
Eligibility Guidelines Meal Price History & Recommendations
2015-2016 Reimbursement Summary Food Service Profit & Loss Statement
2015-2016 Student Eligibility Report 2015-2016 Building Participation Rates
IX. UNFINISHED BUSINESS
A. BOARD SELF-EVALUATION
Background: The Board will review and discuss its annual self-evaluation.
Strategic Plan Goal Area – Stakeholder Engagement
Board Self-Evaluation Responses
B. BOARD POLICY UPDATES
Background: The Board held a first read of the following policies in June. Board adoption is now being sought.
Strategic Plan Goal Area – Stakeholder Engagement
POLICY CODE
POLICY TITLE
Board Organizational Meeting
MSBA Delegate and Alternate
Hazardous Materials
Part-Time and Substitute Employment
Criminal Background Checks
Teaching About Human Sexuality
Admission of Students
Assignment of Students to Grade Levels/Classes
Immunization of Students
Reporting and Investigating Child Abuse/Neglect
Audio and Visual Recording
C. STRATEGIC PLAN UPDATE
Background: Dr. Hadfield will provide strategic plan updates.
Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement
X. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
· Board Activity Calendar
· SREB High Schools that Work Conference – July 13-16, 2016, in Louisville, KY
· No second July Board meeting.
· Board Lunch with New Teachers - Thursday, August 4, 11:45-12:30, High School Commons
· August 8th Board Meeting Report tentatively includes: Curriculum & Instructional Effectiveness. Discuss where to hold this meeting and what time to begin.
· Board/Administration Potluck – August ____, 2016
· All Staff Welcome Back Breakfast – 7:00 a.m. Monday, August 22, 2016. Assembly 8-11:30 a.m.
· MSBA Annual Fall Conference – Sept. 29 – Oct. 2, 2016. Who is planning to attend? Conference registration deadline without late fee is September 2nd.
Strategic Plan Goal Area - Stakeholder Engagement
XI. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will move to go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area – Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum
XII. ADJOURN MEETING
*Added or revised since original posting.