Highlights of Board of Education Regular Meeting

July 13, 2015

PUBLIC COMMENT

There was no public comment.

                Strategic Plan Goal Area – Governance

CONSENT ITEMS

 A.  Approve Minutes and Documentation of Regular Meeting – June 8, 2015

Strategic Plan Goal Area - Governance

B.  Approve Minutes and Documentation of Special Meeting – June 26, 2015

Strategic Plan Goal Area - Governance

C.       Set Tax Rate Hearing Date for August 10, 2015, at 5:30 p.m.

Strategic Plan Goal Area - Governance

D.      Energy Education Report

The annual Energy Education Report which outlines the District’s energy conservation program was presented for review.

Strategic Plan Goal Area - Facilities/Support/Instructional Resources

E.       Accept Bid Recommendations for 2015-2016 for Dairy, Bread, Tires, and Fuel

Bid summaries for dairy, bread, tires, and fuel were presented.

·          We recommend Hiland Dairy for dairy products and Earth Grains (Bimbo Bakeries) for bread. 

·          For tires we are recommending staying with TCI. 

·          For fuel we are recommending continuing our relationship with Lakeland Oil. 

Strategic Plan Goal Area – Governance

F.  Approve Student Handbooks  (Elementary, Oak Ridge, Middle School, High School/Horizons, & LCTC)

Copies of student handbooks were presented.  Handbooks include policies which have previously been approved by the Board.  Handbooks also contain administrative procedures and rules which do not necessarily require Board approval; however, these handbooks are listed as an item for the Board’s consideration in order to enhance communication process.

Strategic Plan Goal Area - Governance

G.  Approve Transportation Handbook

The Transportation Department has updated the information contained in the handbook and submitted it for approval.

Strategic Plan Goal Area - Governance

H.  Accept Bid for Removal, Supply & Installation of Boilers and Pumps at the Middle School

The bid received was recommended.

Strategic Plan Goal Area - Governance

I.  Accept Bid for Concrete Supply & Installation of Bus Parking Lot

A summary of bids received and a recommendation were presented.

Strategic Plan Goal Area - Governance

J.        Approve Career Ladder Funding   

Currently our Career Ladder Program is funded at 80% of the level of funding prior to the state withdrawing their share several years ago.  Current funding for Career Ladder stages is as follows.  Recommend funding Career Ladder at 80% for the 2015-2016 school year.

Stage I:  $1,200 for 48 hours of Career Ladder time.

Stage II:  $2,400 for 72 hours of Career Ladder time.

Stage III:  $4,000 for 96 hours of Career Ladder time.

                        Strategic Plan Goal Area – Governance

K.      Accept Bid for Food Service Box Truck

The current truck is fourteen years old and has some significant motor and transmission issues along with suspension problems.  Replacement vehicles have been priced and the purchase of a new 2014 delivery truck is recommended.

Strategic Plan Goal Area - Governance

Consent items were approved as recommended.

BILLS & TREASURER’S REPORT

The bills and the treasurer’s report were approved as presented.

NEW BUSINESS

STRATEGIC PLANNING

Rick Nobles presented information from the recent community phone survey.  The Board also had an opportunity to further inform the strategic planning process.  A draft of the updated strategic plan will be shared with the Board soon.

Strategic Plan Goal Area - Governance

HEALTH SERVICES REPORT

Rhonda Franken, Coordinator of School Health Services, presented the Health Services Report including a review of student health services, employee health services, community collaboration, nurses’ professional development/continuing education, and plans for the upcoming school year. 

 Strategic Plan Goal Area – Governance

VOLUNTEER/COMMUNITY RELATIONS REPORT

Joi Dickemann, Director of the Department of Volunteers and Community Relations, presented their annual report and a balanced scorecard.  Joi was available to discuss the programs and services provided.  

 Strategic Plan Goal Area – Governance

FOOD SERVICES REPORT, APPROVE FOOD SERVICE GUIDELINES & PRICES

Dawn Matthews submitted the written annual report and balanced scorecard from the Food Services Department.  Also included were related food service documents.  The Board approved the 2015-2016 free and reduced breakfast and lunch guidelines as submitted and set student and adult breakfast and lunch prices for the 2015-2016 school year as proposed, increasing elementary lunch prices five cents.

Strategic Plan Goal Area - Governance

UNFINISHED BUSINESS

BOARD POLICY UPDATES

The Board approved the following policy updates as presented.

                                Strategic Plan Goal Area – Governance

ELEMENTARY CONSTRUCTION UPDATE

Dr. Hadfield provided construction project updates.  Change orders for Osage Beach Elementary, Hurricane Deck Elementary, and the High School Secure Entry project were approved as presented.

                Strategic Plan Goal Area – Facilities/Support/Instructional Resources

BOARD WRAP-UP

         This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.

                                Strategic Plan Goal Area – Governance

·         Board Activity Calendar for July & August

·         No second July Board meeting.

·         Retirement Dinner for Roma France – August 1, 2015, 6:00 p.m., Der Essen Platz Restaurant. RSVP to 346-9213 by 10:00 a.m. on Friday, July 24^th, and which entrée is selected.

·         Board Lunch with New Teachers  - August 4, 11:45-12:30, HS Commons

·         August Board Meeting Report tentatively includes:  Curriculum & Instructional Effectiveness.

·         Board/Administration Potluck – August 15, 2015, 7:00 p.m. at the Hadfield residence.

·         All-Staff Breakfast & Assembly – Monday, August 17, 7:00 a.m.

·          MSBA Annual Fall Conference – October 1-4, 2015.  Nancy, Selynn, and Tim are planning to attend.  Nancy will check on the price of a room.  Conference registration deadline without late fee is September 4^th.

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)     Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).

2)     Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)     Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).

                                  Strategic Plan Goal Area - Governance