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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - Administration Building, Board Room
July 13, 2015 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – July 13, 2015
Strategic Plan Goal Area – Governance
III. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Parent & Community Development
IV. CONSENT ITEMS
A. Approve Minutes and Documentation of Regular Meeting – June 8, 2015
Strategic Plan Goal Area - Governance
B. Approve Minutes and Documentation of Special Meeting – June 26, 2015
Strategic Plan Goal Area - Governance
C. Set Tax Rate Hearing Date for August 10, 2015, at 5:30 p.m.
Strategic Plan Goal Area - Governance
Background: Attached is the annual Energy Education Report which outlines the District’s energy conservation program.
Strategic Plan Goal Area - Facilities/Support/Instructional Resources
E. Accept Bid Recommendations for 2015-2016 for Dairy, Bread, Tires, and Fuel
Background: Please find attached bid summaries for dairy, bread, tires, and fuel.
· We recommend Hiland Dairy for dairy products and Earth Grains (Bimbo Bakeries) for bread.
· For tires we are recommending staying with TCI.
· For fuel we are recommending continuing our relationship with Lakeland Oil.
Bid Summaries – Dairy and Bread, Tires and Fuel
Strategic Plan Goal Area – Governance
F. Approve Student Handbooks (Elementary, Oak Ridge Intermediate, Middle School, High School/Horizons, & LCTC)
Background: Please find attached copies of student handbooks. Please note that handbooks include policies which have previously been approved by the Board. Our handbooks also contain administrative procedures and rules which do not necessarily require Board approval; however, we have listed these handbooks as an item for the Board’s consideration in order to enhance our communication process.
Strategic Plan Goal Area - Governance
G. Approve Transportation Handbook
Background: The Transportation Department has updated the information contained in the handbook and is submitting it for approval.
Strategic Plan Goal Area - Governance
H. Accept Bid for Removal, Supply & Installation of Boilers and Pumps at the Middle School
Background: Please find attached a summary of bids received and a recommendation.
Strategic Plan Goal Area - Governance
I. Accept Bid for Concrete Supply & Installation of Bus Parking Lot
Background: Please find attached a summary of bids received and a recommendation.
Strategic Plan Goal Area - Governance
J. Approve Career Ladder Funding
Background: Currently our Career Ladder Program is funded at 80% of the level of funding prior to the state withdrawing their share several years ago. Current funding for Career Ladder stages is as follows. Recommend funding Career Ladder at 80% for the 2015-2016 school year.
Stage I: $1,200 for 48 hours of Career Ladder time.
Stage II: $2,400 for 72 hours of Career Ladder time.
Stage III: $4,000 for 96 hours of Career Ladder time.
Strategic Plan Goal Area – Governance
K. Accept Bid for Food Service Box TruckBackground: Our current truck is fourteen years old and we have had some significant motor and transmission issues along with suspension problems. We have priced replacement vehicles and recommend the purchase of a new 2014 delivery truck.
Strategic Plan Goal Area - GovernanceV. APPROVAL OF BILLS
Strategic Plan Goal Area – Governance
VI. APPROVAL OF TREASURER’S REPORT
Health Insurance Financial Statement
Strategic Plan Goal Area - Governance
VII. NEW BUSINESS
A. STRATEGIC PLANNING
Background: Rick Nobles will present information from the recent community phone survey. This will also give the Board an opportunity to further inform the strategic planning process.
Strategic Plan Goal Area – Governance
B. HEALTH SERVICES REPORT
Background: Rhonda Franken, Coordinator of School Health Services, will give the 2014-2015 Health Services Report and planned activities for 2015-2016.
Strategic Plan Goal Area – Governance
C. VOLUNTEER/COMMUNITY RELATIONS REPORT
Background: Joi Dickemann will present the annual report for the Departments of Volunteers and Community Relations. Joi will be available to answer questions regarding the submitted information.
Strategic Plan Goal Area – Governance
D. FOOD SERVICES REPORT, APPROVE FOOD SERVICE GUIDELINES & PRICES
Background: Dawn Matthews has completed her annual report and balanced scorecard on the Food Services Department as well as other related food service documents. Free and reduced breakfast and lunch guidelines should be approved annually. We also ask the Board to consider increasing our elementary lunch prices five cents in order to maintain compliance with Federal guidelines.
Strategic Plan Goal Area – Governance
Food Services Balance Scorecard
Food Service Profit & Loss Statement
VIII. UNFINISHED BUSINESS
A. BOARD POLICY UPDATES
Background: The Board had a first read of the following policies last month, now the Board is being asked to approve.
Strategic Plan Goal Area – Governance
POLICY CODE
POLICY TITLE
School Board Policy Process
School Superintendent
Staff Conflict of Interest – with District revision.
Staff Absences and Tardiness
Gifts to and Solicitations by Staff
Professional Staff Short-Term Leaves - with District revisions.
Professional Staff Sick Leave Pool – revised by District.
Resignation of Professional Staff Members
Suspension of Professional Staff Members
Termination of Professional Staff Members
Renewal of Professional Staff Members
Support Staff Leaves - with District revisions.
Support Staff Sick Leave Pool - revised by District.
Nonrenewal, Suspension and Termination of Support Staff Members
Programs for Migrant Students
Student-Initiated Group Use of District Facilities (K-12 Districts) - with District revisions.
Graduation Exercises
Administration of Medications to Students
B. ELEMENTARY CONSTRUCTION UPDATEBackground: Dr. Hadfield will provide construction project updates and present Change Order #11 for Osage Beach Elementary, Change Order #6 for Hurricane Deck Elementary, and Change Order #1 for the High School Secure Entry project.
Strategic Plan Goal Area – Facilities/Support/Instructional Resources
Applications for Payment - Hurricane Deck Elementary, Osage Beach Elementary
Change Order #1, HS Secure Entry
IX. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
Strategic Plan Goal Area - Governance
· Board Activity Calendar for July & August
· No second July Board meeting.
· Retirement Dinner for Roma France – August 1, 2015
· Board Lunch with New Teachers - August 4, 11:45-12:30, HS Commons
· August Board Meeting Report tentatively includes: Curriculum & Instructional Effectiveness.
· Board/Administration Potluck – August 15, 2015
· All-Staff Breakfast & Assembly – Monday, August 17, 7:00 a.m.
· MSBA Annual Fall Conference – October 1-4, 2015. Nancy, Selynn, and Tim are planning to attend. Conference registration deadline without late fee is September 4th.
X. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area - Governance
XI. ADJOURN MEETING
*Items have been added or revised since original posting.
