Highlights of Board of Education Meeting

October 14, 2013

CLASSIFIED EMPLOYEE OF THE MONTH

Kerry Blackwell was recognized as the October “Classified Employee of the Month.”  Kerry is Mr. Larry Lewis’ secretary at the High School and has been with the District since 2005.

Strategic Plan Goal Area – Facilities/Support/Instructional Resources

CONSENT ITEMS

A.     Approve Minutes and Documentation of Regular Meeting – September 9, 2013

Strategic Plan Goal Area - Governance

B.     Approve Minutes of Board Retreat – September 18, 2013

Strategic Plan Goal Area - Governance

C.     Approve Minutes of Special Meeting – September 27, 2013

Strategic Plan Goal Area - Governance

D.     Approve Excellence in Education Nominations 

Strategic Plan Goal Area – High Quality Teachers

E.     Approve Budget Amendments  

First quarter budget amendments were presented.  Most of these items move funds out of one line item and add to another.  This is due to some changing needs of our staff members.  A mistake was noticed in the budget regarding security payments under Purchased Services for the Camdenton Police Department. Supply money was also added at Osage Beach for the purchase of additional Journeys materials.                        

Strategic Plan Goal Area – Governance

F.     Accept Snow Removal Bids

Two companies submitted bids for snow removal. Lake Ozark Grounds Maintenance was recommended to service OBE and HD schools.

    Strategic Plan Goal Area – Facilities/Support/Instructional Resources

                The Board approved consent items as presented.

APPROVAL OF TREASURER’S REPORT

The Board approved the September 2013 Treasurer’s Report as submitted.

Strategic Plan Goal Area - Governance

NEW BUSINESS

                ACCOUNTS PAYABLE PRODUCT CONSIDERATION

John Porth and Marsha Gulledge from Central Bank of the Lake of the Ozarks were in-District to provide information to the Board regarding an automated accounts payable system.  This service would be provided by AOC Solutions Commercial Payment Division.  By utilizing this system the District could realize a revenue enhancement through a rebate program.  The program could also save on postage, envelopes, checks, and time of accounts payable staff.  Many of the District’s vendors would be willing to utilize this program immediately.  If adopted, other vendors will be asked to consider converting to this payment system.  There are no fees to the District. 

 Strategic Plan Goal Area – Facilities/Support/Instructional Resources

TRANSPORATION REPORT/BUS ROUTE APPROVAL

Every year the Board of Education is required to approve bus routes in October.  Gary Cuendet, Director of Transportation, presented the Transportation Report and was available to answer questions.  The bus fleet received a 100% on the spring inspection and again at a recent surprise inspection.  The Board approved the 2013-2014 bus routes as presented.

   Strategic Plan Goal Area – Facilities/Support/Instructional Resources

SET DATE FOR ADMINISTRATOR & TEACHER FORMATIVE EVALUATIONS

The Board voted to set the date for formative evaluations for November 11, 2013, at the Administration Office.

Strategic Plan Goal Area – Student Performance & High Quality Teachers

BOARD RETREAT FOLLOW-UP

As a follow-up to the Board’s retreat, MSBA suggested the Board establish goals to focus its efforts.  The Board reviewed several examples of goals specifically related to the Board of Education as well as a draft worksheet with sample goals.  The Board has the ability to rate how much they value each goal and also how much they support each goal.  This is a take-home activity where the Board is asked to add additional goals for the Board’s consideration.  Responses will be collected and then the Board will be asked to rank the goals in areas of importance.

Strategic Plan Goal Area - Governance

SUNRISE BEACH TAX INCREMENT FINANCING COMMISSION

The District was notified by the TIF Commission of Sunrise Beach that they will hold a public hearing on November 6, 2013, to consider an amendment to the current financing plan.  The amendment revises the project budget to reflect actual project costs incurred by the developer in the implementation of the Redevelopment Plan and additional reimbursable project costs; adds certain sewer charges as a reimbursable project cost; increases the amount of reimbursement for eligible reimbursable project costs; revises the revenue projections to reflect actual assessment valuations by the County, a revised development schedule and an increase in the sales tax rate for the Sunrise Beach Market Center Community Improvement District; revises the development schedule for the undeveloped parcels in the Redevelopment Area; and revises the cost benefit analysis to reflect the revised revenue projections for each taxing district.

Mr. Beckett and Superintendent Hadfield serve as representatives on the Commission.  Dr. Hadfield will communicate with the Board when more information becomes available.

Strategic Plan Goal Area – Facilities/Support/Instructional Resources

UNFINISHED BUSINESS

REVISIT PUBLIC PARTICIPATION, POLICY BDDH

The Board approved version 2 of policy BDDH, Public Participation at Board Meetings.  Beckett and Martin voted nay.

Strategic Plan Goal Area – Parent & Community Development

BOARD WRAP-UP

This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.  The following items were discussed:

Strategic Plan Goal Area - Governance

·         MSBA Annual Fall Conference - October 3-6, 2013.  Those in attendance felt presentations were valuable.

·         MSBA Fall Regional Meeting – October 16, 2013.  Rescheduled for October 30, 2013.  Camdenton will host at LCTC.

·         Groundbreaking Ceremonies for OBE & HD – Sunday, November 24, 2013.

·         December Board Meeting - Held at Hurricane Deck Elementary

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)     Lease, purchase, or sale of real estate (610.021)(2).

2)     Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)     Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).

    Strategic Plan Goal Area - Governance